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k k k k k k k Y Y M k k k Y k k k k 3_ k k k k k k k k k ! : Hampton and Scotland School Readiness Council
Tuesday January 30, 2018 at Scotland Elementary School
Meeting Minutes
Attendance: Joy Becker, Melanie Smith-Cervera, Scott Sears, Frank Baran, Sam Roberson, Geri White, Ann Gruenberg, Mary Geragotelis, Clare DAppollonio, Allan Cahill
Call to order: Scott Sears called the meeting to order at 6:35pm
Audience for citizens: None
Update agenda as needed: None
Approval of November 28, 2017 meeting minutes: Frank Baran motioned to approve 11/28/17 meeting minutes seconded by Clare DAppollonio. Melanie will fix the date under the next meeting to reflect 2018. Motion passed unanimously. Clare DAppollonio abstained.
Acceptance of financial reports
a. Hampton: Motion to accept Hamptons financial report was made by Ann Gruenberg, seconded by Frank Baran. Discussed collaboration with public library. Motion passed unanimously. No abstentions.
b. Scotland: Motion to accept Scotlands financial report was made by Ann Gruenberg and seconded by Geri White. Motion passed unanimously. No abstentions.
Program updates:
Hampton: Sam reported that all SR spaces are currently filled and some children will remain part day spaces and count as community spots in the program. NAEYC window is March 5-March 23. Handout provided.
Scotland: Cathy was absent but provided a written report to share. All SR spaces are filled. Handout provided.
Update on staff PD progress: Melanie reviewed the SR requirements for staff PD. Sam shared that they will use the March 9th PD day to support prek PD and invited the Scotland Prek Staff to join. The PD will focus on literacy: Writers Workshop by Lucy Caulkins and will be presented by EASTCONN. Both Hampton and Scotland staff are currently working towards the requirements with some PD completed and some are upcoming. Sam is also working on her PD to meet the administrators requirements for NAEYC and attending PD for SR requirements.
SR Liaison Report
a. OEC updates: SR Community RFP has been released and is due May 15th. The SRC will need to review answers from last years RFP and will need to show progress or plan to address anything that has not been completed. Melanie will compile questions to get out to the SRC to be discussed at February meeting.
In addition, it is a local council decision to decide if the council would like to send the SR RFP out for bid to solicit additional programs to receive SR funding. Discussion was held on pros/cons of putting the SR RFP out to bid this year. Frank Baran made a motion to not put the SR RFP out to bid this year, Geri White seconded. Motion passed unanimously. No abstentions.
The SRC also can decide what information they would like current programs to submit as an update, at a minimum an updated budget and justification should be submitted and reviewed by the council. Geri White motioned to have current programs submit 2018-2019 Budget Form and Justification to SRC, seconded by Ann Gruenberg. Motion passed unanimously. No abstentions. The SRC has requested that this information be submitted at the March 27, 2018 meeting. Melanie will send out the budget workbook to programs.
QE is also to go out to bid, SRC will need to decide their priority for spending QE money. Discussion regarding having teacher input into QE Money being spent, Ann suggested something on Diversity, Ann suggested possibly collaborating with Windham SRC to create an inter-district approach. Melanie shared the Administrators meeting that EASTCONN facilitates is looking into combining funding for PD on common regional PD days, Trauma is a current topic of discussion. Melanie will send out the QE guidelines and a decision can be made at the February meeting.
OEC is continuing their SR program site visits.
b. Monitoring Report:
i. Hampton: Melanie conducted Hamptons monitoring visit on 1/24/18. The visit went well. Hampton has been working on streamlining their collection of income process and it was demonstrated at the visit. Sam is currently working on some suggested changes to the Parent Handbook and ensuring PD requirements are met for herself and staff.
ii. Scotland: Melanie had to reschedule her monitoring visit to February 5th. Melanie will share the results at the February SRC meeting.
8.) New Business:
a. SRC Brochure edits: discussion on where this document is, and how it can be kept updated. Frank will look into seeing if Debbie has it to share with the council at the next meeting. Clare mentioned the brochure could be housed in the town hall and the library for residents. Joy will check the SR website to see if the brochure is located on there.
b. By-laws reviewed and voted on: Frank Baran made a motion to accept the revisions to the By-Laws as presented, Ann Gruenberg seconded. Discussed the revisions made. Motion passed unanimously. No abstentions. Melanie will remove highlights and question marks and change amendment date, send out to SRC as final draft.
9) Old Business
a. Regional council discussion: Discussed budget impact of adding anything to our council. Frank Baran made a motion to table the council expansion discussion, seconded by Geri White. Motion passed unanimously. No abstentions.
b. Council membership letters: Melanie will resend the letters out for signatures.
10) Audience for citizens: NONE
11) Set next meeting Agenda: SR RFP questions reviewed, QE grant decision, agenda items from quality components, brochure review, membership letters.
13) Adjournment: Motion to adjourn at 7:52 pm by Frank Baran and seconded by Geri White. Motion passed unanimously. No abstentions.
Next Meeting: Tuesday February 27, 2018 at Hampton Elementary School 6:30-8:00 pm
Respectfully submitted by Melanie Smith-Cervera, Hampton and Scotland School Readiness Liaison
These minutes are unofficial until approved at the next School Readiness Council Meeting
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